👻 Ghosted: 3 Email Templates To Use When Event Planners Go Dark
It happens to all of us...here's how you fight back 👊🏾
A good morning to all of you badass speakers out there! 🙋🏾♂️
Let’s get straight to it…
👻 3 Email Templates To Use When Event Planners Go Dark
Who can identify with this scenario….?
☑️ Someone reaches out to you for a potential speaking gig
☑️ They ask for video, pricing, etc.
☑️ You respond quickly 🤓
☑️ They respond to your response with something like: Thank you so much! I will be in touch shortly.
If this has never happened to you, then keep speaking and I can promise you that it will…
I was just ghosted by an event planner. Here’s the skinny:
☑️ We had two phone calls.
☑️ I created a proposal.
☑️ Everything seemed like we were close to signing a contract, AND THEN....
Let me be honest, when I first started speaking, I would crawl into a cave and lament…
And now?
Well, it never feels good, BUT it gets easier.
Here are 3 responses (copy/paste this to a GMAIL draft and save for later). 👇🏾
Scenario 1: At Least 10 Business Days of No Response
THE COPY:
Hope you're doing well, [NAME].
As we’re nearing the date for the [EVENT NAME}, I'm checking in to see if you would need any more information from me as you make your final decision.
Thank you for your time and have a wonderful day!
Remember: Sound breezy but diligent.
Scenario 2: No Response AND The Event Date is < 30 Business Days Away
THE COPY:
Hope you're doing well, [NAME]. I just wanted to ensure you've moved forward with another speaker for your event before I released the dates on my calendar.
Thank you and have a wonderful day!
Remember: Again, you want to give the impression that you are just covering your bases and you have options. Don't seem bitter.
Scenario 3: No Response AND The Event Date is TODAY (now this is a little secret of mine)
THE COPY:
Just wishing you success on today's event! I hope you get some rest once the confetti settles. Thanks again for thinking of me!
Remember: Inwardly the recipient will be thinking, "Wow, she actually cares. Maybe we should have hired HER."
There have been at least five times when a planner has circled back the following year to hire me for the same event and referenced this email.
In short, getting ghosted is no fun, It doesn't matter if you're getting ignored by your significant other/side boo or an event planner you've never met.
The next time it happens, use the emails above (be sure to add your own flair 🕺🏿) and stay the course!
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🎤 SPEAKING OPPS
Here are speaking opportunities that you can apply for right now:
1️⃣ InfoSec World 2025 | Link to Apply | 🚨 Deadline: 02/28/2025
In-Person: (Lake Buena Vista, FL)
Event Dates: October 27-29, 2025
The annual InfoSec World Conference is the keystone event for security practitioners, professionals, and leaders. 2025 will be our thirty first year bringing together the best across industry and enterprise to share insights, synthesize new ideas, and advance the state of modern cybersecurity.
2️⃣ 2025 USITCC | Link to Apply | 🚨 Deadline: 03/01/2025
In-Person: (Springfield, MO)
Event Dates: March 27-29, 2025
The 2025 U.S. Information Technology Collegiate Conference (USITCC) is a two-day event bringing together over 300 IT students, faculty, and industry professionals for hands-on competitions, career opportunities, and professional development. Hosted by the Foundation for IT Education (FITE), it features IT-centric challenges, networking sessions, and a career fair connecting attendees with top employers.
3️⃣ 2025 Accelerate! Conference & Expo | Link to Apply | 🚨 Deadline: 03/31/2025
In-Person: (Dallas, TX)
Event Dates: November 9-12, 2025
The 2025 Accelerate! Conference & Expo, hosted by the Women in Trucking Association, promotes the advancement of women in trucking through educational sessions, networking, and an expo showcasing industry innovations. It covers leadership, HR, operations, and more, empowering attendees to grow their careers and businesses
📼 FEATURED KEYNOTE
Watch: The puzzle of motivation | Dan Pink | TED
🍭 EAR CANDY
Listen to: “Focusing on Your Speaking Topic with David Newman” from the Speaker Lab Podcast. Apple Podcasts | Spotify
💾 FROM THE MYM ARCHIVES
Read: The Speaker Wellness Guide: Tips to Stay Healthy, Rested, and Sane on the Road
💬 QUOTE
"Say only what time will not erase." – Unknown
Ready to invest in your speaking business? Here are ways we can help:
Coaching: Over the past 18 months, we’ve coached 19 speakers who ranged from I’m just getting started to I want to charge more. If you want a guided gameplan get you to the next level, then shedule a discovery call with our co-founder, Will Baggett today.
Courses: Our “Get Paid to Speak” course shows you, step-by-step, how to build a speaking business. These seven modules will put you in position to monetize your message.
Community: Why stay on the Internets when you can come outside? Join a community of speakers at every stage of their business for an exclusive in-person mastermind. Save the date for PLATFORM 2025 (Sept. 20-21 | Austin, TX).
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